SharePoint Strategy #2

The following is an example of work Justin Souter has done in the past.

1.1              This was a role within a wider programme of activity to enable Fujitsu Services (FS) to share information and collaborate with the rest of the consortium it led and Partners globally.

1.2              The infrastructure had been set up using an online SharePoint service provider to enable the team to share documents across consortium partners with the required security.

1.3              There was a need to create an information management policy and procedures to extend document sharing and collaboration, over and above the policies and facilities defined for Fujitsu Services.

1.4              Tasks required:

1.4.1        Ratify that SharePoint functionality on offer matched the requirements

1.4.2        Ratify existing structure and security model in use

1.4.3        Make recommendations to extend existing process for internal data sharing into an external store with the required security constraints.

1.4.4        Propose an IM policy and process for sharing and collaboration on documents in SharePoint facility.

1.4.5        Validate process steps of SharePoint site usage with FS corporate policy

1.4.6        Set out how the SharePoint administration tasks would be shared amongst consortium Partners.

1.5              Activities

1.5.1        Understand situation through reading background information and speaking with Stakeholders

1.5.2        Understand tool through discussions with Service Provider

1.5.3        Document findings and discuss with person commissioning the study.

1.5.4        Hand over output to team who were carrying out the recommendations, and provide ad-hoc support as appropriate.

1.6              Outcomes / How did you make a difference?

1.6.1        Delivery in tight timescale of document setting out best way forward with SharePoint.

1.6.2        Helped spread administration overhead across the consortium partners

1.6.2.1  This devolved responsibility from the Programme office, to people in best place to do so

1.6.2.2  This would also spread the cost, but on the other hand would provide a focus for each Partner’s efforts.

1.6.2.3  Result would be quicker responses to account set-up and management

1.6.3        Justin’s plan would maximise the information sharing activities across the global consortium.

1.6.4        Provided practical steps for implementation team.

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